Rochester Roentgen Ray Society

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CONSTITUTION

 

of the

 

ROCHESTER ROENTGEN RAY SOCIETY

 

 

Adopted December 15, 1948

Amended 1993, 2008

 

 

 

 

Article I. Name.

         The name of this organization shall be the Rochester Roentgen Ray Society.

 

Article II. Object.

         The object of this Society shall be to protect and promote the professional and scientific interests of roentgenologists and radiologists in their relations with organized medicine and the general public in Rochester, Monroe County, the 7th Judicial District, and elsewhere as the Society’s membership and geographical influence shall indicate; to further the study and practical application of radiology in all its aspects; to provide meetings for the reading and discussion of papers, radiographs and radiologic data, and for the dissemination of related and pertinent knowledge; to further the influence of the radiologic specialty; to represent officially the radiologists and roentgenologists in Rochester, Monroe County, the 7th Judicial District, before the Monroe County Medical Society and the Rochester Academy of Medicine, and otherwise as indicated.

 

Article III. Membership.

         Membership shall consist of four classes: active, associate, honorary, and resident as defined in the By-Laws. They shall be elected in accordance with the procedures described in the By-Laws.

 

Article IV. Voting Privileges.

         Active members shall be entitled to vote and hold office in the Society. Associate members shall be entitled to vote but not hold office in the Society. Honorary and resident members shall not be entitled to vote or hold office.

 

Article V. Officers

         The officers of the Society shall be a Past President, President, Vice President, Secretary, and Treasurer with duties as defined in the By-Laws, and such other officers as may be provided for in the By-Laws. The officers shall be chosen annually, by majority ballot of the membership of the Society at the annual meeting, as provided in the By-Laws, and shall enter upon their duties at a time provided in the By-Laws.

 

Article VI. Executive Committee.

        The Executive Committee shall consist of the President, Vice President, Secretary, and Treasurer of the Society. The duties of the Executive Committee shall be those defined in the By-Laws.

 

Article VII. Quorum.

        Forty percent of the active and associate members at a regular or special meeting of the Society shall constitute a quorum. A majority of the officers shall constitute a quorum at an Executive Committee meeting.

 

Article VIII. Property, Gifts, and Grants-in-Aid.

        The Society shall have the power to purchase and own property in its name, to accept gifts of money or property, grants-in-aid, or other monies offered it from whatever source.

 

Article IX. By-Laws.

        By-Laws for the further regulation of the Society may be adopted and amended.

 

Article X. Alterations and Amendments.

        No alterations shall be made in this Constitution except by a two-thirds affirmative vote of the voting members at a regular meeting, and only after full notice of the proposed changes or amendments and the date of voting shall have been sent in writing to all active and associate members at least twenty-eight days prior to the meeting.

 

Article XI. Rulings.

        When not otherwise provided for in this Constitution or the By-Laws of the Society, rulings of the Society and its Executive Committee shall be those laid down in the most recent edition of Cushing’s Manual.

 

 

BY-LAWS

 

of the

 

ROCHESTER ROENTGEN RAY SOCIETY

 

Adopted December 15, 1948

Amended 1993, 2008

 

 

Chapter I. Membership and Dues.

1.      Active members shall be legally licensed graduates of medicine practicing in Rochester, New York and the surrounding area included in the 7th Judicial District of the New York State Medical Society who are qualified as radiologists by the examination of the American Board of Radiology, or who are considered as de facto radiologists or roentgenologists by the Executive Committee because of their long experience or exclusive practice of the radiologic specialty.

2.      Associate members shall be legally licensed graduates of medicine with special interest or experience in Radiology but not eligible for active membership.

3.      Honorary members shall be elected to membership by a majority vote of voting members in recognition of eminence in the field of radiology or by virtue of special qualification in fields associated with radiology. Retired, active and associate members shall be eligible for honorary membership.

4.      Physicians engaged in approved residencies in radiology within the district (7th Judicial) shall constitute the resident members of the Society.

5.      The annual dues of an active or associate member shall be one hundred dollars ($100.00). However, assessments may be levied against any or all classes of membership by the president with the approval of a majority of members voting at a meeting.

6.      All applicants for active and associate membership shall apply for membership on a printed form provided by the Executive Committee for the purpose. Application shall be passed on by the Credentials Committee and recommended to the Society by the Executive Committee. Applicants shall become members of the Society if approved by a majority vote of the members present at a regular meeting.

7.      If annual dues and assessments are not paid to the Treasurer before the end of the fiscal year, which shall coincide with the period between elections, each delinquent member shall be considered in arrears of dues and shall be suspended from all privileges of the Society until the arrears in dues and assessments have been paid.

 

Chapter II. Duties of Officers.

1.      The President, or in his or her absence, the Vice President, or in the latter’s absence, a chairman pro tempore, elected by a majority of the members present, shall preside at all meetings of the Society and of the Executive Committee and shall exercise the customary authority of the office. He or she shall appoint all committees of the Society with the approval of the Executive Committee. He or she shall be an ex officio member of all appointed committees. He or she shall have a vote on all matters. He or she shall serve only one term and may not be re-elected for at least one intervening term.

2.      The Vice President shall have duties as defined in Section I of this chapter and in Article VI of the Constitution and shall have a vote on all matters in any meetings of the Society and of the Executive Committee.

3.      The Past President shall be the president whose term of office expired at the time of the last annual election of officers.

4.      The Secretary shall keep a record of the proceedings and transactions of the Society and of the Executive Committee. He or she shall take charge of all papers and documents of the Society and shall conduct its correspondence. He or she shall bring before the Executive Committee matters requiring its attention. He or she shall maintain a list of the members of the various classes in the Society. He or she shall send out notices of all meetings of the Society and of the Executive Committee. He or she shall maintain current lists of the names and addresses of all officers, and executive committee members.

5.      The Treasurer shall have charge of all funds of the Society and shall receive all funds accruing to the Society from whatever source. He or she shall deposit or invest these monies only in the manner prescribed by these By-Laws and by the Executive Committee. He or she shall pay all bills against the Society, which have been approved by the Executive Committee. He or she shall send out the annual bills and collect all dues and assessments. He or she shall inform the Executive Committee of all arrearages in annual dues and recommend appropriate action in accordance with the provisions set forth in Chapter III. He or she shall report annually to the Society the condition of the finances of the Society and the receipts and expenditures for the entire year.

6.     In the absence of the Secretary and/or Treasurer from any meeting of the Society or the Executive Committee, a Secretary and/or Treasurer pro tempore shall be appointed by the officer presiding at the meeting.

 

Chapter III. The Executive Committee.

1.      The Executive Committee shall act on all business referred to it by the Society and may initiate any other business at its discretion. It shall frame its own rules and regulations for the conduct of its meetings. It shall be the nominating committee for the officers of the Society.

2.      The Executive Committee shall meet as needed. Notices of all meetings of the Executive Committee shall be communicated at least 24 hours in advance. Minutes of its proceedings shall be kept and may be called for at any business meeting of the Society upon a majority vote of the members present.

3.      The Executive Committee shall have the duty of reviewing and recommending the approval of all manuscripts to be published in the name of the Society.

4.      The Executive Committee shall consist of the President, Vice President, Secretary, and Treasurer.

 

Chapter IV. Standing Committees.

         The Society shall have standing committees appointed by the President, with the approval of the Executive Committee, and with duties as follows:

1.     Credential Committee – It shall have the duty to pass on the credentials of all applicants for membership and upon those individuals or organizations with whom the Society desires to have professional relations. It shall make recommendations on all such matters to the Executive Committee. The duty of this committee will be the responsibility of the Secretary.                                                                      

2.      Program Committee – It shall have the duty of arranging the professional programs for the annual meeting and the regular meetings of the Society. The duty of this committee will be the responsibility of the Vice-President.

 

Chapter V. Collections and Equipment.

1.      The Society shall have the right to own collections of radiologic material, apparatus, books and any other material deemed necessary or desirable by the Executive Committee, and they may be acquired either by gift or purchase with funds of the Society appropriated for the purpose by the Executive Committee with the approval of a majority of the voting members at a meeting.

2.      The Executive Committee may appoint librarians and curators to care for its collections, and may enter into contracts with other organizations of individuals for the display, storage, use of its collections, books and apparatus.

 

Chapter VI. Meetings.

1.      The Society shall hold its annual election and dinner meeting each Spring on a date set by the Executive Committee, and at least one regular meeting each quarter on a date determined by the Executive Committee. A notice shall be sent to each member of the Society, stating the time and place at which each meeting is to be held.

2.      Special meetings may be called at any time by the President and shall be called if requested in writing to the President by a total of four active or associate members.

 

Chapter VII. Elections.

         1.      The annual election of officers of the Society shall be conducted as follows:

a.     Officers will move up the list from Treasurer to Secretary, Vice President, and President.  In the event an officer can no longer fulfill his/her responsibilities, existing officers will move up to fill the vacancies.

b.     The Executive Committee shall nominate one or more candidates for each office at least 30 days prior to the annual meeting of the Society.

c.     The Nominating Committee shall obtain a broad representation from the Community.

d.     The President shall present the list of nominations to the Society at its annual meeting. After there has been opportunity for additional nominations from the floor, he shall call for a vote, either written or verbal, as the circumstances may require. If there is to be a written ballot, he shall appoint, prior to the voting, two tellers to count the votes.

e.     Newly elected officers shall enter upon their terms of office at the close of the annual meeting, and shall continue until their successors take office.

 

Chapter VIII. Discipline.

1.      The Society shall establish a Code of Ethics for its members. This code shall be devised by the Executive Committee and presented to the Society for approval by a majority within 90 days of the adoption of this constitution.

2.      The Society may suspend or expel a member for violation of its rules, regulations or Code of Ethics.

3.      All charges against a member shall be made in writing, signed by the member making the charges, and sent to the Secretary-Treasurer for presentation to the Executive Committee.

4.      When the charges have been accepted by the Executive Committee, the accused member must be granted the opportunity for defense before this body and the Society. The Secretary-Treasurer shall keep minutes of the disciplinary hearing and present these and a copy of the proposed disciplinary action to the members of the Society. The Secretary-Treasurer shall incorporate a notice of the disciplinary action in the notice of the next regular meeting. This notice must be sent sealed by 1st class mail. A three-fourths vote by written ballot of the members present at the regular meeting for which notice was given shall be necessary to suspend or expel a member.

 

Chapter IX. General Provisions.

1.      This constitution shall be deemed adopted and effective if approved by a majority of eligible voting members as qualified in Chapter I of these By-Laws.

2.      All proposed amendments to these By-Laws must be submitted in writing at a regular business meeting of the Society and be laid on the table until the next regular meeting, and the voting membership shall be notified of the nature of the proposed amendment at least fourteen days in advance of the next regular meeting. A majority vote of active and associate members at a regular meeting of the Society shall be necessary for adoption. The privilege of a written absentee ballot shall be available to those voting members unable to attend.

3.      These By-Laws shall not be suspended except for the purpose of expediting the business at hand, and then only by a unanimous vote of the active and associate members present at a regular meeting.

4.      This modification of the By-Laws, when adopted, shall supersede any pre-existing By-Laws.


11/18/2023